The temporary working hours referred to in Paragraph 4 above will be effective as from [insert date] and will remain effective until [insert date] to be reviewed on this date and at this time subject to the adverse effects of COVID-19 having ceased or being less impactful on the business of the Employer the working hours of the … If you can draw on examples of other people who do a similar job to you and how they have been able to do it flexibly you may want to refer to that too but you should be aware that the fact that an employer has previously accommodated a request may be the reason why they are unable to accommodate yours. This should include the title held, how long he or she has worked for this company, and why the reduction in hours is necessary. This is why several organizations completely skip over offering reduced work hours and instead have a voluntary layoff. Not only are they unsure about the stability of their job over the long run due to the company’s financial issues, but they are also frustrated by the sudden change in their schedule and reduction in pay. I previously made a request under section 80F Employment Rights Act 1996 on 5 th May 2016. Let’s say your organization has a classic three shift schedule: first shift is 8am-4pm, second shift is 4pm-12am, and third shift is 12am-8am. Is it possible to perform the same job duties competently working part time? I think these effects could be dealt with by the following: I am asking for this request in order to care for my daughter. STATUTORY REQUEST FOR FLEXIBLE WORK This is a request under section 80F Employment Rights Act 1996. They will have to rethink plans for their personal life, such as child care. 15-04-20XX Subject: Request letter to reduce working hours Dear Sir, I hope you will be fine and enjoying good health right now. To be cautious, we also recommend including a copy of any regulations or laws about how an organization must handle reduced work hours in the letter. 1099808 (England & Wales) and SC045339 (Scotland), Emergency, Parental and Parental Bereavement Leave, Parents and carers of dependants with a disability, Employer changed my terms of employment without consent – what are my rights? To, CEO Star Chemicals, City Tower, Michigan, USA. I have been waiting to talk to you about an issue but could not do this due to an excessive amount of work. Your managers, and your human resources team, will need to know exactly how much worker input they need to reach this point. Finally, make sure to include this employee’s new work schedule in the letter. I would like to request to work … This could be due to personal life issues. Flexible working request letter – Sample [Date] (Do not forget to put the date, this is a legal requirement and it will also provide the date by which your employer must respond) Dear [Insert name] Flexible Working Request. I have spoken with Joe Bloggs who has confirmed that he is happy to be a specific contact for my clients between the hours of 3-5pm so I can include his contact details on my out of office so that clients know who to contact in my absence. If your employees have hard products as their work output, than the production of those could be your measure of productivity. Sample letter to a creditor requesting a reduced monthly payment. The stress Howard is facing by the reduction of his work hours at your organization is huge. I would normally work 40 hours a week, Monday to Friday. Providing an opportunity to voice concerns and appeals is also required of some organizations by state law. SAMPLE – Reduction‐in Force (Reduced Work Hours) ... [OPTIONAL LANGUAGE ‐ If the employer meets with the employee and hand delivers the letter, the employer may request that the employee verify receipt by signing the following acknowledgment typed at the bottom of the letter.] Reducing work hours has a lot of negatives though. You can modify these sample as your requirement.] Letters June 8, 2018 Kate. Ask your executives for clarification on this, and then develop an evaluation plan based on their goals. The term ‘flexible working’ can cover a range of different working patterns, or location. This creates stress for not only the human resources team responsible for executing the reduction in hours, but also for the employees. Below are some examples you may want to consider depending on the nature of your request. Request to reduce working hours letter sample. The law on imposed changes and “new for old” contracts, Sample letter to request flexible working, Pay and Allowances during Maternity Leave. Letter Of Intent To Return To Work Pdf Templates Jotform Salary Reduction Letter Due To Covid 19 Free Template 3 3 Letters To Inform Customer Of Price Decrease Writing Letters … [43+] Sample Letter Of Request To Reduce Working Hours on January 19, 2021 Get link; Facebook; Twitter; Pinterest; Email; Other Apps; Download Images Library Photos and Pictures. How to Write a Letter Requesting Part Time Hours. This provides visibility to the employees, and helps reduce any liability on your part. You must include these. Also, reducing work hours can be a huge morale killer for your employees. Registered Charity No. Watch our film to find out more about your right to request flexible working. c/o Buzzacott LLP sample letter of request to change work schedule  . Howard is a single dad that relies solely on the income of his employment with your organization. Sample Letter of Request to Reduce Working Hours By andre bradley / December 27, 2020 / Employee Letters, Request Letters Learn how to write a letter of request to reduce working hours. Letter to Request Adaptable Operating Sample, Template  . Request for flexible working hours example letter. This could be a furlough, offering unpaid sabbaticals, a voluntary layoff or voluntary retirement event, or even a layoff. Next, you will want to clarify by how much your employees work will be reduced. This is because it allows people like Howard, whose life will be extremely impacted by your reduction in hours, to keep his normal schedule, while letting other people go who might actually want to leave. Next, you will want to clarify by how much your … Working Families members have access to guides and factsheets which have been designed to support you and your organisation. If there’s not enough work for you, your employer might ask you not to come into work, or to take unpaid leave. I have already requested parental leave to cover the first month when she is on half days, so I would like the new working pattern to come into force on 1st September 2019. Use our sample letter of request to reduce working hours as a template for your request letter. EC2V 6DL​. Working families | sample letter to request flexible working. This is a letter that can be used to notify an employer of an employee's statutory request for flexible working. I think the effects the new pattern would have on the business would be that I would no longer be available between 3pm and 5pm to deal with client queries. You can contact our helpline on 0300 012 0312. By : wordtemplatesbundle.com. I confirm I have at least 26 weeks of service (note – there is no requirement to confirm your length of service but there’s no harm in doing so), [I have not previously made a request under section 80F Employment Rights Act 1996. I would be happy to attend a meeting to discuss my request in more detail and to be given a chance to address any concerns that you may have regarding my suggested new working pattern. The employer considers the request and makes a decision within 3 months - or longer if agreed with the employee. * Please do not use this box to ask for advice or leave any personal information. You can’t view them less favourably than your full-time employees. The remainder of the letter is optional however our view is that including this information, where relevant, will help strengthen your argument and hopefully result in the request being granted. For example, you might be asked to work a three-day week, instead of a five-day week. Reduced work hours are never a fun for human resources professionals to announce. ), I think this new work pattern would have the following effects on the business …. He also has a different schedule, so he will have to figure out different child care, and miss some of his night classes that he is taking to get his degree. You can learn more about it here: hbspt.cta._relativeUrls=true;hbspt.cta.load(3044396, 'd1127246-f11b-4ae4-98a3-7c8a9e3c24c9', {}); Also, this can become a logistical nightmare with scheduling if you have to have certain shifts covered. Simply addressing the letter with 'Dear (your manager's name)' will suffice. This gives you more time discuss your responsibilities under a part-time schedule, how the company can make up for the hours you won't be working, and what you can do to make the transition as smooth as possible. To, The Branch Head, Glasgow Security Services, … Download the flexible working request template in Word, [Date] STATUTORY REQUEST FOR FLEXIBLE WORK. However, I would be happy to try a combination of the following: (note – add in here any other options you may be willing to consider, it is good negotiation tactic to offer alternatives) so that my new working pattern causes as little disruption to the business as possible. A lay-off is when you’re off work for a minimum of one working … This means your employer will reduce your working hours, or your work days each week, on reduced pay. This advice applies in England, Wales and Scotland. They're under no obligation to meet your request… Please call our helpline on 0300 012 0312 for more details. Coronavirus (COVID-19) - School Closures and Childcare, Sample letter to an employer giving notice of parental leave, The search is on for the UK’s best employers for flexible and family-friendly working, One in five working parents has faced unfair treatment at work since COVID-19 onset, Best-practice employers saw increased productivity during lockdown, with many allowing the majority of staff to continue flexing their hours, Talking Talent and Working Families partner to transform the world of work, Network Chairs - Supporting Working Fathers, 2017 Modern Families Index summary report, From Child to Adult: A guide to disability, transition and family finances – updated 2019, Flexistability: Building back better for the UK’s working families, Working through COVID-19 and beyond: the perspective from employers, Give a regular gift and become a Changemaker, Policy reviews, virtual consultancy, and group coaching, Creating a flexible, high-performing workplace, Supporting Mothers: Best practice for employers, Shared Parental Leave: Toolkit for Employers, Flexible working and the law - a guide for employees. It is not as drastic as a layoff, so it can be better received by the public. If you live in another part of the UK, the law may differ. If so, it might necessary to step down and take another posit… explaining how the work could be managed around your changed hours; emphasising your continued commitment to the organisation and suggesting ways in which you may be able to provide additional working hours in emergencies. How to reduce hours for part-timers . • I have not made a request to work flexibly under this right during the past 12 months. Through this letter, I want to forward my request to you to reduce my working hours. It may help an employer decide your application if they understand the reasons behind it e.g. Calculating employee productivity is difficult, because it can be done many ways. 130 Wood Street They would like their day off to be a Friday or a Monday. I would like my new working pattern to be Monday to Friday, 9am to 3pm, with half an hour’s lunch each day (27.5h). Are you looking to increase profits? As a new mother, I am making this request after careful discussions with my family over available child care arrangements. She starts primary school in September and this working pattern would allow me to drop her off and pick her up. I would be happy to attend a meeting to discuss my request in more detail and to be given a chance to address any concerns that you may have regarding my new working pattern. For example, think about a potential employee at your organization named Howard. For example, if your executives just want to keep costs low over the summer, but don’t see a need to eliminate all of their workers, it might make sense to implement a furlough. Therefore please accept this letter as my formal request, under the statutory right to apply for flexible working – (The Employment Act of 2003), to reduce my number of working hours after the end of my maternity leave. Sample letter for requesting funding. Short notice resignation letters … Ask questions about their morale and engagement, and then develop an overall score based on their answers. Letter to request flexible working sample, … Change of working hours letter to employee. To start the letter, announce that your organization will be having a reduction in force in the form of reduced work hours. Check with your corporate counsel to see what the requirements are in your area. Making a flexible working request. 9am to 1pm). If they are in sales, the number of deals that they generate could also be a measure of productivity. This is a statutory request under section 80F Employment Rights Act 1996. Ask for a change to your hours of work. Make certain the request is being sent to the right person whether it is the human resource department or a supervisor. You’ll also need to include an explanation of any other flexible working applications you’ve made and when you made them, as you’re only eligible to make one request … Request Letter For Reduce Of Duty Hours. This includes a change in salary, sick leave, paid vacation time, healthcare, and financial benefits. By : ameliasdesalto.com. Do you want to eliminate costs over the holidays? However, if this is not agreeable, then I would be happy for my working pattern to be 9am to 5pm on Monday and 9am to 3pm Tuesday to Friday so that this request causes as little disruption to the business as possible. ], [If you are unable to commit to a permanent contractual change, I would be happy to agree to a trial period  of [ 3/ 6 ] months so that the business can  properly assess if it is a viable option.] I previously made a request under section 80F Employment Rights Act 1996 on 5th May 2016. Change of working hours letter to employer. This can easily be done by taking revenue generated divided by your total number of employees. Reducing overall work hours is a great way for an organization to turn around their financial situation if things start to head south. In a team of 3, a full-time administrator requests to work 36.5 hours over 4 days instead of 5 days (compressed hours). Following a meeting between [detail who made the decision] on [date] they agreed to accept your request to change your working hours to a term time working pattern with the following two caveats: [ the following two bullet points are examples only, replace them with your own] The right to request flexible working | advice and guidance | acas. Finally, it is always good to give instructions to employees about how to follow up with human resources about any issues that arise with their reduced work hours. Lay-offs. The reason for the request may be personal or work-related, but the letter should be written as a formal business letter to show respect to the employer or Human Resources manager. ), (3) how your new arrangements would work in a crisis situation: (note – consider if offering to make yourself available by telephone to deal with emergencies or urgent customer/client requests might assist with addressing business concerns. No one likes to give bad news, especially to employees. An employee, who would like to change the timing that they work, needs to send a shift change request letter to their employer. But you’re under no legal obligation to agree to the request… All the words highlighted in BOLD are legal requirements for the request to be valid. In accordance with the reduction in work hours above, your letter should explain how pay and benefits will be impacted. If your organization needs to turn around its revenue generation, you will have to operate your business in a way that will produce enough value that revenue is created. If your human resources team takes the time to implement reduced work hours, you should have a plan in place to evaluate whether it worked for your organization. While stressful, reducing work hours is a great option for organizations who need to limit their expenses but don’t need to layoff employees. It’s never easy to ask an employer to make an accommodation, even if you’re in the enviable position of being a respected and valued employee. For example it could be part time hours, but it could also be flexi-time, compressed working hours (ie fitting full time hours into less days), job sharing, working from home or even annualised hours where you might work more hours … You need to state how many hours you want to reduce to and over how many days - also how many hours you would like to work each day and what shifts (e.g. When to make a request Non-statutory request. Some positions within the company, such as managers, may be required to work a certain number of hours. Before writing the letter, make a list of what parts of the job would be affected by the change. My current working pattern is Monday to Thursday, 9am to 5 pm, with one hour’s lunch per day (28h). Request Letter to Change Working Hours. If you are unable to commit to a permanent contractual change, I would be happy to agree to a trial period of 3 months effective from the date of 1 September 2019 so that the business can properly assess if it is a viable option. You can make a non-statutory request … I was appointed as a m… Here are some key metrics that you should be tracking throughout this time period: To track employee morale and engagement, send out a company wide anonymous survey before, during, and after the reduction in work hours event. Will you have to move workers to different days to cover for less staffed days? We also have a template letter Template Statutory Flexible Working Request Letter There is an ACAS guide which sets out what employers have to do and what is good practice. And helps reduce any liability on your part want to forward my request to be as stated above and good! ' will suffice productivity is difficult, because it can be of good help for flexible working can... 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